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For Cookie Volunteers

We recognize the hard work that our caregivers and volunteers put into the Cookie Season. This page has regularly updated resources that will help you and your girl's get your #cookieboss on!

The Girl Scouts of Hawaii Council Cookie team is available should you have any questions or concerns. Stay tuned to this page for more resources and information from our Council!

Additional resources for Cookie Volunteers can be found here:

            Girl Scouts of the USA Cookie Resources

            Little Brownie Bakers

Important Dates
Below are important dates/deadlines for the 2021-2022 Cookie Season!

Nov. 1 – 30

Troop Cookie Manager Training Opens (via gsLearn)

Dec. 1

eBudde Opens to TCMs/TLs

Dec. 15

Digital Cookie opens for girls/parents

Jan. 3

Cookie Pre-sales Begin!

Jan. 8

Cookie University

Jan. 10

Booth Selections Round 1 (via eBudde at 6 pm)

Jan. 12

Booth Selections Round 2 (via eBudde at 6 pm)

Square Reader sign-up Opens

Jan. 17

Booth Selections Round 3 (via eBudde at 6 pm)

Jan. 18

Open Booth Selection opens (via eBudde at 6 pm)

Jan. 19

Cookie Pre-sales end. Troop initial orders and rewards due to SUCM

Jan. 20

Goal-getter sales begin

Jan. 23

Service Unit initial orders and rewards due to Council

Jan. 28

Deadline to input Troop bank information in eBudde

Delivery Day sign-up opens for Troops (via eBudde at 6 pm)

Feb. 16

Cookie Delivery Day for Kona

Feb. 17

Cookie Delivery Day for Oahu, Maui, Hilo, Kauai, Molokai

Feb. 18

First day of booth sales!

Feb. 18 – 21

National Girl Scout Cookie Weekend

Mar. 20

Last day to accept Digital Cookie Girl-Delivery orders

Mar. 27

Last day of cookie sales!

Mar. 30

Troop cookie monies due to Council

Troop final rewards due to SUCM

Apr. 3

Service Unit finals rewards due to Council

Apr. 14

First ACH transfer of proceeds (for Troops who submitted all monies by 3/30)

Cookie Training

Troop Cookie training is required for all troops who plan to participate in the Cookie Program. Our annual Troop Cookie Training has moved online to gsLearn! Be sure to complete your Troop Cookie Manager Agreement Form to get access. Remember – this training MUST be completed by either a Troop Leader or Troop Cookie Manager in order to get access to eBudde.

For instructions on how to login to gsLearn, click here. Once logged in, you will see a tile on your dashboard for the annual cookie training or you can type “Cookie Training” in the search bar. If you do not see the training, contact cookies@gshawaii.org

Check out our GSH Cookie YouTube playlist, where we house all of our videos for anything related to the cookie program. This playlist includes eBudde microburst training, meeting recordings and more! 

Cookie Bites eNewsletter

Cookie Bites is our weekly e-newsletter emailed to Troop Leaders and Troop Cookie Managers during the cookie season to keep everyone up-to-date on all things cookies! It contains important and timely information about upcoming deadlines, promotions, and answers to common questions.

If you not receiving these communications in your inbox, be sure to check if you've opted in to receive emails from us! To do this, log in to MyGS, click ‘My Account, and edit member details under the ‘My Household’ menu.

You can find all our past Cookie Bites communications at our Cookie Bites Blog!

Cookie Program Manuals, Guides, and Handouts
eBudde

eBudde is the platform used to manage your troop’s cookie program. This is “Cookie Central” and is where cookies and rewards are ordered, booth sites are selected, and entries regarding banking and deposits are recorded. Be sure to download the eBudde Mobile app to have eBudde whenever and wherever you need it! Available on the Apple App Store and on Google Play.

Check out our GSH Cookie YouTube playlist, where we house all of our videos for anything related to the cookie program. This playlist includes eBudde microburst trainings, meeting recordings and more!

Digital Cookie

Watch your Girl Scout build her online marketing skills as she sets up her very own Digital Cookie website. She can send out her personal website link to family and friends via email to increase her sales through online orders. Digital Cookie will allow customers to shop from your Girl Scout’s website and choose to have their cookies shipped directly to them or have them delivered by a Girl Scout.

Check out our resources and tip sheets below!

Cookie Captains

Does your troop have service-oriented Cadettes, Seniors or Ambassadors that love COOKIES? Then encourage them to be a Cookie Captain for the 2021-22 cookie season! As a Cookie Captain, they can impact the Girl Scout Community by mentoring younger Girl Scouts and/or first-time Cookie sellers in the art of selling Girl Scout Cookies. Have them read the Cookie Captain job description and register soon. Register for Cookie Captain Online Training.  

Cookie Booths

Girl Scouts and Troops are given options when participating in the Girl Scout Cookie Program so they can determine the pathway that is right for them. Troops have a range of booth-hosting options— from virtual to differing levels of in-person booths. We value our booth partners and are grateful for their support of Girl Scouts. Troops need to follow GSH booth etiquette and print paperwork from eBudde in advance. 

Drive-thru Booths

Is your troop interested in doing a drive-thru booth this season? Be sure to check out council-secured booths in eBudde. If you are submitting a My Sale Booth request for a location you secured for your troop, take a look at our drive-thru booth configuration guide below for ideas on how to set-up your drive-thru!

Square/Accepting Credit Cards at Booths

Troops and girls with a Digital Cookie page set up can use the Digital Cookie Mobile App on both iPhone and Android devices to accept payments at point of delivery. Transactions will automatically upload to the troop’s eBudde account and deposit money directly into Girl Scouts of Hawaii’s bank account, so troops can worry less about collecting monies from girls/families.

Troops can use a Square reader to accept payment of cookies at booths. Although you may have signed up for a Square account in previous seasons, you will still need to sign up and have your account activated. If you would like to use Square for cookie season, submit the  Square Reader Application online.

Cookie Campaigns
Cookie Delivery Day patch with charms

January 3 - February 8, 2022

Download the complete flyer with FAQ and patch tracker 

Collect this exclusive patch and all 4 charms! This year we are debuting instant rewards that will be distributed on Cookie Delivery Day if girls meet the requirements! Girls get rewarded sooner during the 2022 cookie program as she reaches each reward level (how cool is that!?!). She’ll get the patch and charms from her troop cookie manager (TCM) right away, no waiting necessary!

Earn patch: set up Digital Cookie girl page by January 19

1st charm:    Sell 24+ pkgs by January 19 (Pre-sold cookies for Initial Order on digital or paper card and includes Gift of Caring cookies sold)

2nd charm: Send 25+ emails through Digital Cookie by February 8 (track your progress on your Digital Cookie dashboard!)

3rd charm:   10+ different customers by February 8 (digital and/or paper card)

4th charm:   Create a handout with QR code for either door to door hangers or workplace flyer by February 8

National Girl Scout Cookie Weekend

February 18 - 20, 2022

Girls that sell 100 or more packages of cookies during National Girl Scout Cookie Weekend will earn the 2022 National Girl Scout Weekend patch! Sales can be from a combination of individual girl sales, booth sales and Digital Cookie but must be sold during the National Girl Scout Cookie Weekend. Troop Cookie Managers will select this patch quantity in eBudde during the final reward submission.

Design Your Adventure!

March 11 - 27, 2022

Download the complete flyer with details and QR code to submit your adventure art 

Our Girl Scout entrepreneurs work hard year-round, but especially during our Cookie Season. We want to see the ways your cookie business fuels your Girl Scout adventures! Draw, paint, or create a piece of art any way you want to show your next Girl Scout adventure and display it at a booth between March 11-27. Submit a photo of you with your artwork at a cookie booth by March 30th for a chance to win a $40 valued Girl Scout swag bag. TWO prizes will be awarded by Girl Scouts of Hawaii; one in each division – Division I is Daisy, Brownie, Junior, and Division II is Cadette, Senior, Ambassadors. The winning Girl Scouts will receive an exclusive Girl Scout swag bag valued at $40! Be creative in your ideas, drawings, and displays!

Cookie Marketing

We have lots of free downloadable cookie program resources to help you reach your goals!

Forms
Troop Volunteer Cookie Agreement

Welcome to the Girl Scouts of Hawai`i’s Cookie Program! Participating in the largest girl-led business is an exciting way to help girls power new, unique and amazing experiences for themselves and their troops—experiences that broaden their worlds, teach them essential skills and launch them in a lifetime of leadership.

Troop Cookie Managers are required to complete the Troop Volunteer Cookie Agreement Form to gain access to the eBudde cookie system. This system will allow you to enter your troop's orders, view your sales, and follow along with all of the phases of the Cookie Program. Access to the site will not be granted until the agreement form has been completed.

If you are serving as the Cookie Manager for multiple troops, please complete one form for each troop.

If you have not registered yet, please do so as soon as possible and select the Troop Cookie Manager role so that you can get access to eBudde!

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First Name Last Name
Volunteer Contact Information
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First Name Last Name
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Be sure to add cookies@gshawaii.org to your contact list to receive our messages.
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 New Cookie Manager
 Returning Cookie Manager
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·         Troop Cookie Manager Agreement Terms

As a Troop Cookie Manager, I agree that:

  • I am a current registered member of Girl Scouts of Hawai`i.
  • I will ensure that the required background check with Girl Scouts of Hawai`i is complete/current.
  • I agree to attend the training given by the Girl Scouts of Hawai'i (Council).
  • I will ensure all girls participating in the Girl Scout Cookie Program are current registered members of Girl Scouts.
  • I will attend any cookie rallies/meetings with my troop.
  • I will train any girl that joins our troop after the cookie trainings/rallies and those who are not able to attend cookie trainings/rallies.
  • I will ensure the girls and their families follow all council and GSUSA policies and guidelines.
  • I will communicate with our Troop girls and their families on “the why and how to participate in the Cookie Program”.
  • I will be accessible by e-mail and telephone during the cookie sale (October-April).
  • I will keep accurate records and copies of receipts for all cookie/money transactions.
  • I will place cookie and reward orders and turn in all paperwork on time according to the deadlines set by Council.
  • I will be responsible for all cookie delivery for our Troop, storage, and pick up from the girls within the troop.
  • I will coordinate booth sales coverage for my troop through the Council.
  • I will make weekly bank deposits and will record the payments (square and banks) into eBudde payments tab.
  • I assume responsibility for any and all money owed to the Girl Scouts of Hawai`i for the full value of the cookies my troop receives and will deposit all money to the Council's bank account by the deadline set by the Council.

In support of your efforts, the Girl Scouts of Hawai`i will:

  • Provide training and manuals to support the Girl Scout Cookie Program.
  • Provide all sales materials necessary for a successful sale.
  • Provide opportunities for booth sales.
  • Provide additional cases of cookies available on a first-come, first-served basis.
  • Provide rewards for the girl recognition program.
  • Provide proceeds for the troop in a timely manner.
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Thank you for submitting this form! Reach out to your Council Cookie Team if you need any support or have questions!

The annual Cookie Training in gsLearn will be automatically assigned to all Troop Cookie Managers and Troop Leaders starting November 1st OR it will be assigned within 2-4 days of submitting this form. 

Service Unit Cookie Manager Agreement

Mahalo for supporting the Girl Scout Troops in your area! Without dedicated and generous volunteers like you, our girls wouldn’t gain the valuable skills they need to be tomorrow’s leaders – and the Girl Scout Cookie Program will help them on this journey.

If you are serving as the Cookie Manager for multiple service units, please complete one form for each service unit.

Service Unit Information
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 New Service Unit Cookie Manager
 Returning Service Unit Cookie Manager
Service Unit Cookie Manager Agreement Terms

As a Service Unit Cookie Manager, I agree that:

  • I am a current registered member of Girl Scouts.
  • I will ensure that my required background check with Girl Scouts of Hawai`i is complete/current.
  • I will ensure all girls participating in the Girl Scout Cookie Program are current registered members of Girl Scouts.
  • I agree to attend the training given by the Girl Scouts of Hawai'i (Council).
  • I will attend any cookie rallies/meetings.
  • I will provide support to Troops and cookie managers in my service unit and provide them with guidance on how to navigate through the cookie season.
  • I will ensure troops in my Service Unit follow all council and GSUSA policies and guidelines.
  • I will be accessible by e-mail and telephone during the cookie sale (November-April).
  • I will keep accurate records and copies of receipts for all cookie/money transactions.
  • I will ensure troops in my Service Unit place cookie and reward orders and turn in all paperwork on time, in order to turn SU orders in on time according to the deadlines set by Council.
  • I will ensure that troops in my SU make cookie money deposits into Council’s bank account by the deadline set by Council.
  • I will be responsible for receiving and distributing girl rewards in a timely manner.

In support of your efforts, the Girl Scouts of Hawai`i will:

  • Provide training and manuals to support the Girl Scout Cookie Program.
  • Provide all sales materials necessary for a successful sale.
  • Provide opportunities for booth sales.
  • Provide additional cases of cookies available on a first-come, first-served basis.
  • Provide rewards for the girl recognition program.
  • Provide proceeds for troops in a timely manner.
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Thank you for submitting this form! Reach out to your Council Cookie Team if you need any support or have questions!

The annual Cookie Training in gsLearn will be automatically assigned to all Troop Cookie Managers and Troop Leaders starting November 1st OR it will be assigned within 2-4 days of submitting this form. 

COVID-19 Safety Protocol for Cookie Sellers

Girls and families are given options when participating in the Girl Scout Cookie Program so they can determine the pathway that is right for them. Check out all of the ways girls can participate in this year’s cookie sales  here.

Troops have a range of booth-hosting options—from virtual to differing levels of in-person—to support a comfortable, safe experience for all girls. Girls and volunteers who exhibit signs of illness may not participate in booth and door-to-door sales and deliveries. Girls who are engaging in in-person or booth sales must have a COVID-19 waiver submitted to their troop leader.

Digital Cookie: With the help of her parent/caregiver, a Girl Scout sets up Digital Cookie to sell online. Orders opened January 3, in-person contactless deliveries will begin February 18. This is a digital pathway where money is not exchanged. Girls may drop cookies on front porches or engage in other contactless forms of cookie delivery. Customers may also opt to purchase and donate cookies to first responders and essential workers through our Community Cookie program through their Digital Cookie online purchases. 
 
In-Person Sales: Starting January 3, and based on comfort level, a girl can begin selling in person. Girls may sell door-to-door, to family and friends, teammates, and beyond, asking her network of contacts to support her goals. Girls must wear face coverings, follow proper hand sanitizing procedures, and maintain social distancing when visiting homes in her community. 
 
Family Booth Sales: Girls and their families can work with their Troop Cookie Manager to set up and signup for family booth sales starting February 18 as a new way to reach more customers. My Family Booth Sales can be at location secured by Council or Troop (TCM will need to sign family up via eBudde) OR can be outside the home on private property. Girls and adults must wear a mask covering the nose and mouth and maintain social distance. Additionally, hand sanitizer should be available for girls, adults and customers. Parents/caregivers and Girl Scouts hosting a My Family Sales Booth must be from the same household. No more than two adults and three Girl Scouts can be present. No non-member siblings are permitted. 
 
Troop and Council Booth Sales: Starting February 18, girls can participate in Troop Booth Sales and Council Booth Sales with local partners like grocery stores and more. Council Booth Sale locations are secured by Girl Scouts of Hawaii and troops can sign up for slots in eBudde, our Cookie Program software. Girls and adults must wear a mask covering the nose and mouth and maintain social distance. Some vendors may have additional requirements to which girls will be expected to adhere in accordance with our partner agreements. Additionally, hand sanitizer should be available for girls, adults and customers. When hosting a Troop Booth, be sure to follow all state and county COVID-19 safety guidelines. No non-member siblings are permitted. Some vendor partners may have additional limitations on the number of girls and adults that are allowed to be present at booth sales. 

Virtual Booth Sales: Check out the Virtual Girl Scout Cookie Booth Guide for tips on how to host a virtual cookie booth!

Additional Safety Guidelines and Expectations

Contactless payments: We highly encourage girls and troops to accept contactless payments. Girls/troops can do this using the Digital Cookie mobile app. As a reminder, girls must have a Digital Cookie site setup in order to use the mobile app.

Contactless Transactions Through Digital Cookies here.

Contactless Cookie Delivery: Girls and volunteers will need to provide contactless cookie delivery to their customers. This means porch drop-offs for in-person girl deliveries (send customers a text when a safe distance away to verify they received their order) or placing of cookies into the back of a customer’s vehicle instead of being handed directly to the customer.

Follow All Safety Guidelines: Girls and volunteers must follow all local and GSH Council guidance. This includes wearing safety masks at all booth locations. Businesses may have specific safety requirements (like the number of girls, cleaning protocols) that girls and troops must follow. These instructions will be included in eBudde.

Buffer

We encourage Troops to plan ahead and get more cookies from a cookie buffer a few days in advance of a booth. Cookie orders and appointments should be made on eBudde/eBudde app at least 24 hours in advance

Damaged boxes of Girl Scout Cookies can be returned to the Cookie Buffer, in exchange for a good box of the same flavor. You will not be able to exchange the damaged box for a different flavor. No appointment is needed for only a damage box exchange – the Buffer staff will be happy to assist you.